Web Form
What is Web Forms and how to use the Webforms?
Last updated
What is Web Forms and how to use the Webforms?
Last updated
Web forms integrated into signing platforms are a valuable feature for streamlining the document signing and data collection process. These forms are typically used to collect information from signatories during the signing workflow or to gather additional data related to the document being signed.
There are two types of webforms that are supported: Public Webform and Private Webform
Public Webform: A public webform would refer to an online form that is accessible to external users without requiring prior authentication. The webform is hosted publicly, meaning users can access it via a shared link or on a website without needing to log in.
Private Webform: A private webform refers to an online form that is accessible only to authorized users, requiring prior authentication before access. It can only be accessed after a user has logged in or been authenticated using credentials, such as username/password or an Single Sign-On (SSO)
Signatory Information: When sending a document for signature, the Initiator may use a web form to collect essential information from the signatories. This information can include the signatory's name, email address, title, company, and other relevant details.
Initiating the document for signing through Flexi Form has 2 steps. 1. Design a Flexi Form 2. Web Form User Signing Flow
Note: Only Admin users will have the privilege to the setup Flexi Form Template.
Step 1: Navigate to “Manage Templates” under 'Admin Settings'.
Step 2: Now click on the “Create New Template” button on the top right of your template space, enter a template name and click “Save” to create a new template.
User has to provide the name of the template that needs to be created
On successful creation, you will get the pop-up stating "Template Successfully Created"
Once created, click on “Setup Template/flexiform” to upload the document template.
Step 3: Click on the “Upload” to upload the document template. The details of the Template on which the user is working on is also provided at the bottom left of the screen. (Note: You can upload one or more document templates)
Step 4: In this step, you will be able to view the uploaded document template and you will see options on your right-hand side panel to specify no. of. Signatories and their positions on the document. Please note that the first signatory is not assigned to any email address
Go to "Fields and Components" and set it up according to your requirements.
Step 5: Enable the option "Create a Web Form" from Flexiform setting. Choose either the "Public" or "Private" radio button.
Step 6: You can configure any number of "Text Box" based on the requirement, provide the relevant "Tag Names" and assign it to the respective signatories. Once this step is completed click on “Activate“.
Step 7: Upon completing all the above steps, your template will be created and emSigner will generate a link for Web Form.
Step 8: You can share the link to required set of Signatories to complete signing process either through an email/website/forum.
Once the link is shared to the respective user, the user can enter the defined details and proceed for signing.
Step 1: Once the user hits the link, application will prompt for user details. If the form is Private, the authentication will be done by using the login credentials.
Step 2: The respective user have to enter the details in the fields mentioned by the initiator. Once the details are entered, click on "Continue".
Step 3: The entered information will be filled in the document and the document will be populated for signing. The user can verify the details and proceed signing the document.
Note: The same link can be shared with the multiple user for signing activity. All the users who are accessing and filling the data will be onboarded as Ad-hoc users.
