Signing and Downloading the Document
Once the initiator completes all required steps—document upload, signature placement, and additional workflow settings—they can proceed to sign the document by clicking Next.
The visual appearance of the applied signature is determined by the signature configuration completed in the Signature Placeholders and Fields configuration stage.
During that configuration stage, the user defines how the signature should appear on the document, including:
The signer’s full name
The signature style, such as:
Sample signature styles
Drawn signature
Uploaded signature image
Previously saved signatures (My Signatures)
Upon successful signing, a signature completion screen is displayed to confirm that the document has been signed.
Signature Completion Screen
The signature completion screen confirms the successful signing of the document and provides the following options:
Initiate Another Envelope Start a new signing workflow
Go to Dashboard Navigate back to the main dashboard
View Signed Document Open the signed document immediately for review
Viewing the Signed Document
When View Signed Document is selected:
The signed PDF opens in the document viewer
The applied signature is visibly embedded in the document
Signature details such as signer name, date, and time are displayed
The document is digitally sealed and protected from modification
Accessing the Signed Document from Document Store
The signed document can also be accessed later from the Document Store.
To locate the document:
Navigate to Doc Store
Select the Completed section
Locate the signed document in the list
Click View to open the document
The Completed section lists all finalized documents along with their status and signing details.
Viewing a Signed Document
Click View against a completed envelope to open the document viewer.
From this screen, users can:
Preview the final signed document
Access document-Log details
View signing order diagram
View Attachments
Available Actions on a Completed Document
The following actions are available after signing:
Download All
View Document
Validation Report
Audit Trail
Download XML
Share / Comments
Verifying the Signed Document
Downloaded signed documents can be verified using standard PDF readers such as Adobe Acrobat or other trusted verification tools.
Verification confirms:
Document integrity (no changes after signing)
Authenticity of each signer
Signing timestamps
Certificate trust chain
Any modification to the document after signing will invalidate the signature.
Audit & Compliance
Every action performed on the envelope is recorded in the Audit Trail.
The audit trail remains permanently linked to the document.
Signed documents remain verifiable even after download or external sharing.
This ensures compliance with legal, regulatory, and internal audit requirements.
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