# Sending Documents to others

### Sending Documents to Others

Once the initiator completes their signing in an **I will sign with others** workflow, the document is automatically sent to the next participant based on the configured signing order.

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#### Email Notification to the Next Participant

The next participant in the workflow receives an email notification containing:

* Document details (name, sender, date)
* A **Review and Sign** action button

This email indicates that the document is pending their signature or review.

<figure><img src="https://1693119202-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2FXNKpOPGIHdEkmaF2RQso%2Fuploads%2FCvoXi40yEOvqOeK0dn9B%2Fimage.png?alt=media&#x26;token=b73f6a6e-e12e-4304-b4fd-354ed3db4b7e" alt=""><figcaption></figcaption></figure>

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#### Accessing the Document for Signing

When a participant clicks **Review and Sign**:

* **External participants** are taken directly to the document signing page via the secure signing link.
* **Internal participants** are redirected to the emSigner login screen and, upon successful login, are taken to the signing interface.

Once accessed, participants can review the document and proceed with their assigned action.

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#### Viewing the Signing Order

Participants can view the **Signer Order Diagram** to understand:

* Who initiated the document
* All participants involved in the workflow
* The current signing status of each participant (completed, pending, not started)

This provides clear visibility into the overall signing progress.

<figure><img src="https://1693119202-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2FXNKpOPGIHdEkmaF2RQso%2Fuploads%2Frkzn8ZkrS7JlOOhyYc5Z%2Fimage.png?alt=media&#x26;token=940a38a3-d9ad-4229-ac97-3a6784860027" alt=""><figcaption></figcaption></figure>

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#### Completing the Signature

Once the participant:

* Reviews the document
* Applies their signature
* Clicks **Sign & Finish**

The document moves forward in the workflow:

* If additional participants remain, it is sent to the next signer
* If all participants have completed signing, the workflow is marked as completed

<figure><img src="https://1693119202-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2FXNKpOPGIHdEkmaF2RQso%2Fuploads%2FF5sycVaAUDvky6JYKPZ2%2Fimage.png?alt=media&#x26;token=b3e897a2-19e2-47ca-b759-74e6fba108e6" alt=""><figcaption></figcaption></figure>

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#### Completion of the Workflow

After the final participant signs:

* The document status is updated to **Completed**
* All internal participants can access the signed document from **Doc Store**
* Audit trail and signing details are preserved for reference and compliance

This completes the multi-signer workflow.

<figure><img src="https://1693119202-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2FXNKpOPGIHdEkmaF2RQso%2Fuploads%2FJQLe7T6GqHUU7YQPdwcY%2Fimage.png?alt=media&#x26;token=cfff9194-21e6-4f6a-bb97-690cec306a3f" alt=""><figcaption></figcaption></figure>